Subject to yearly reviews by ACC Committee
Last Reviewed: 5 October 2017
This Policy sets out the principles which Capilano Honey Limited (“Capilano”) has adopted to protect information about individuals in accordance with the Privacy Act 1988 and Australian Privacy Principles.
Capilano takes your privacy seriously and will take all reasonable steps to ensure the personal information we collect, use, hold or disclose is done so in accordance with the Privacy Act 1988 and the Australian Privacy Principles.
This policy sets out how Capilano manages personal information.
What is personal information?
Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable whether the information or opinion is true or not, and whether the information is recorded in a material form or not.
This policy does not apply to records of our current and former employees.
What types of personal information we collect?
We collect and hold personal information about individuals for the provision of our products and services and purposes connected to those products and services.
Consistent with the provision of our products and services, the types of personal information we may collect and hold includes but may not be limited to:
- your name;
- your address;
- your telephone number;
- your date of birth;
- your email address; and
- in some instances, your financial details, for example, your bank account details if you are a supplier.
We may also collect non-personal information, such as information from browsers when you visit our website such as your server address, domain name, date and time of your visit, pages visited, the page you came from, and the type of browser.
We will only collect information which is reasonably necessary for Capilano’s functions or activities, and will only collect personal information by lawful and fair means and not in an unreasonably intrusive way.
We may collect personal information about you when you meet with us in person, contact us by telephone, facsimile or email, correspond with us by mail; when you transact with us; or request further information about our products or services through our website.
a) If you are a consumer, we may collect your name and contact details, such as your email address or phone number.
b) If you are a beekeeper, we may collect your name, address, ABN and financial information required for making payments to you.
c) From suppliers and trade customers, we may collect information such as the key representative’s name, job title, employer name and contact details (including address, phone number and email address).
d) If you are a prospective employee, we may collect your full name, contact details (including address, phone number and email address), job title, employment history and education details, names and contact details of referees and next of kin details (in the event of an emergency).
e) If you are a shareholder, we may collect your name, address, information about your shareholding, banking details and tax file number for payments of dividends and other amounts
We may also collect your personal information if you interact with us on one of Capilano’s social media pages.
Generally, we only collect personal information from our website when you provide it to us voluntarily. We may utilise cookies (discussed further below).
Occasionally, we may collect personal information about you from a third party ie organisations with whom you may have had dealings, an information service provider or from a publicly maintained record. Examples include (but are not limited) to the following:
a) if you are a job applicant, from recruiters we have retained, online sites where we have advertised positions and from referees you have provided in support of a job application.
b) if you are a shareholder, from Capilano’s share registry service provider.
From time to time, you may be able to visit our website or deal with us anonymously or by pseudonym. However, please be aware that if you do not provide certain information that we require, we may not be able to provide you with the products and/or services you seek.
Our website uses “cookies”. A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a Website, that site's computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies. With most internet browsers you can erase this information, known as “cookies”, from your computer’s hard drive, block all cookies or receive a warning before a cookie is placed on your system. Check the “Help” menu of your browser for more information on how to change your cookie preferences.
Why we collect your personal information
The purposes for which we hold, use and disclose information include:
a) conducting our business, for example providing our products and services to consumers or to our trade customers;
b) to communicate information about our products and services;
c) to communicate with, and comply with our legal obligations to our shareholders and to process payments to them;
d) for our internal administrative purposes, research, planning, marketing and product development;
e) to respond to enquiries, complaints and feedback we receive;
f) to recruit and assess applicants for employment;
g) to administer promotions etc we may conduct from time to time;
h) assessing the potential acquisition of a business; and
i) or any other purpose which would be reasonably expected.
If you do not wish to receive marketing, please contact the Privacy Officer.
How we disclose your personal information
From time to time, we may disclose personal information to third parties, including the following:
a) our service providers and professional advisors including IT service providers, auditors, legal advisors and to our share registry service provider;
b) payment processors and delivery service providers; and
c) if our business is sold, restructured or integrated with another group of companies, to the new owner.
We take steps to ensure that our service providers are obliged to protect the privacy and security of personal information and only use it for the purpose for which it was disclosed.
How we collect and hold information
We may collect and hold personal information you provide us through our website, over the phone or by email.
For example, when you send an email to us or give us information over the phone, we may retain this in order to respond to your inquiry.
Personal information is held securely, is subject to various security protections and is held only for as long as the information remains relevant to the purpose for which it was collected.
How we make sure your personal information is protected/p>
We take appropriate security measures to protect against misuse, interference or loss of your personal information and unauthorised access to or unauthorised alteration of your personal information. These include IT security measures in respect of information held electronically and physical security measures for any hard copy personal information we hold. Security measures include, for example, the storage of information on secured networks No data transmission over the internet can be guaranteed to be totally secure. If we no longer require the information we will take reasonable steps to destroy or de-identify the information.
We are not likely to disclose personal information overseas.
Access and correction
We will take all reasonable steps to ensure any personal data we collect, use or disclose is up to date and accurate.If you believe personal information we hold about you is not up to date or accurate, you may ask us to correct it by contacting the Privacy Officer and we will take reasonable steps to amend the information if we agree with the change.If we disagree with your view, we will provide the reasons for our decision (unless it is unreasonable to do so) and the avenue to make a complaint. If you request us to associate with that information a statement that you have an opposing view, we will take reasonable steps to do so.
You may ask us to provide you with details of the personal information we hold about you, and copies of that information.Requests for information should be made to the Privacy Officer, whose contact details are set out below. If we provide you with copies of the information you have requested, we may charge you a reasonable fee to cover the administrative costs of providing you with that information.
Changes to this policy
If you have a query, concern or complaint about the way in which we handle your personal information, you should contact the Privacy Officer, whose details are below.
You are entitled to make an anonymous complaint or enquiry regarding this Policy or your privacy rights.We may require you to identify yourself if it is required by law, or if it would otherwise be impracticable for us to deal with your issue.
We will acknowledge receipt of any complaint within a reasonable time.
If you do not consider our response satisfactory, you may contact the Australian Information Commissioner at its website www.oaic.gov.au or by telephone on 1300 363 992.
Annette Zbasnik, Company Secretary
Address: 399 Archerfield Road, Richlands QLD 4077
Email: [email protected]